4 Brilliant Tips to Tackle Your iPhoto Mess and Find Photos Quickly

For Mac users, iPhoto is easily one of the most useful default apps that come with every Mac. This is even more true if you use iCloud, since Apple’s cloud service keeps your photos synced across your Macs and iOS devices if you have them.

The downside to this, though, is that you end up with a huge collection of photos, and if you don’t know how to organize them, soon enough browsing through your pics on iPhoto becomes a messy endeavor.

That’s why here we offer some advice on how to keep all your photos in iPhoto organized in the best way possible.

Let’s get started with the tips.

1. Flag Your Photos

This is by far the easiest way to filter out important photos. To do it, just hover your cursor over any photo and a flag icon will appear at the top left corner of it. Click on it and your photo will be flagged.

IPhoto Flag icon

IPhoto Flagged

Flagged photos can then be filtered at the left panel of iPhoto, where the number of photos you flag will be displayed.

Flagged Photos

2. Use Keywords

You might not know this, but iPhoto provides you with a very capable keyword feature that helps you better categorize your photos.

To enable it, head to iPhoto’s Window menu at the top of the screen and select Manage My Keywords from the available options.

IPhoto Manage my KWs

On the panel that shows up, you can drag and drop existing keywords to ‘activate’ them or you can also add your own.

IPhoto KW Panel 1

IPhoto KW Panel 2

Once ready, close that panel, select any photo (or group of photos) in iPhoto and then click theInfo button located at the bottom right of iPhoto. On the sliding panel that shows on the right, just click on Keywords and start adding some to your photo. Those that you ‘activated’ will pop up the moment you start typing them.

IPhoto KW Adding

3. Use Faces and Places

As their names indicate, these features can greatly help you find photos related to specific people or locations.

IPhoto Faces Places

The Faces feature scans your photos and groups them together by person, while the Placesfeature uses the geotagging information of your photos to group them.

4. Create Smart Albums

Smart, dynamic filtering is a very handy feature available in the most important Mac applications,like mail, and iPhoto also makes great use of it in the form of Smart Albums.

On iPhoto, you can create a Smart Album by heading to File and selecting New Smart Album. Then you will be able to choose the criteria you want to use for that album and all upcoming photos that fit that criteria will instantly be assigned to it.

IPhoto New Smart Album

IPhoto New Smart Album Criteria

Here are some exciting tips which would help you explore your photos much better..

One of the nicest aspects of OS X, is that it uses self-contained applications to keep your media organized without you having to worry about it.iTunes and the iWork suite of apps are great examples of this, as is iPhoto, Apple’s photo management app.

However, in most cases we tend to have countless photos in our iPhoto libraries, and in just a short period of time it is very easy to lose track of the photos that are really important to us.

To help solve this, here are a few tips that will get you on track organizing your event photos in iPhoto.

Merge iPhoto Events

Merging events is extremely simple in iPhoto. To do it, just drag any event into another one on the Events screen. Once you do, all the photos of both events will mix and will become part of a larger event. Also, this is not limited to one event. In fact, you can drag and drop several ones at the same time.

Drag and drop events

Worth noting: When you merge two or more events into a single one, all the events you drag and drop lose their names and the new event created will keep the name of the “target” event where you dragged the other ones into.

Access All Your Events’ Information From One Place

You can get a lot of detailed information about any event by selecting it and pressing Command+I or by clicking the Info button at the bottom of the iPhoto window.

Event Info

The information you can access this way includes the number of photos the event has, the date range and places where they were taken, the event description, the known “Faces” (faces is iPhoto’s face-recognition system that filters your photos separating them by the different faces it finds in them) in it and more.

Change Meta Data From a Group of Event Photos

This is perhaps one of the least-known yet most helpful features of iPhoto, since it allows you to gain a lot of control over your photo library by letting you organize it better in a fast and simple way.

What it is all about is letting you add or edit the information of large groups of photos in your photo library. Once this information is edited or added to your photos, they become way easier to search or filter, which in turn helps keep your iPhoto library (which in most cases encompasses thousands of photos) neatly organized.

To edit or add information to a group of event’s photos, first open an event and then select all the photos you want to work with. Then, from the menu bar, click on Photos and select Batch Change….

Batch Change

From the next drop-down menu you will be able to change the title of your group of photos, add a date to all of them and event write a description for the entire group. All of this with or without altering the original information of your photos, which is pretty neat if you ask me.

Change Title

Change Name

Change Description

And just like that, with these simple tips, you can regain control of your iPhoto library no matter how large it is. Make sure to use them!


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